Added info from bug #1126 c#15

diff --git a/libresoc_bug_process.mdwn b/libresoc_bug_process.mdwn
index 7acb253f4961c70ac2230f779b377f816ee13c0f..7932d6987c18b2f713ab2d39f0acb5baaeb634d9 100644 (file)
--- a/libresoc_bug_process.mdwn
+++ b/libresoc_bug_process.mdwn
@@ -50,4 +50,53 @@ If a developer ever needs to check which bugs are assigned to them, go to the
 Libre-SOC bug tracker
 [advanced search page](https://bugs.libre-soc.org/query.cgi?format=advanced),
 and in the "Search by People" section, check "Bug Assignee" and "contains"
+
+# Adding sub-tasks to tasks under existing milestone
+
+* notify Michiel and the relevant NNNN-NN@nlnet.nl team of
+  advance notice of intent to add new sub-tasks, cc'ing bob
+  goudriaan 
+  - confirm with them that this is NOT a change in the AGREED
+    MILESTONE BUDGETs, because it is just sub-task allocation.
+  - confirm that they are happy to add the sub-tasks to the MoU
+    (this needs approval of bob goudriaan)
+* *re-generate* the JSON file
+* make a DIFF against the *PREVIOUS* JSON file
+* create a MANUAL report/summary of "changes" that
+  NLnet may easily action
+  - "add the following task X to parent Y of amount W",
+  - and if any: "change parent Z available amount to V as a WRAPUP")
+  (this latter is because occasionally there are subtasks **not**
+   totalling the full parent amount, usually because a summary
+   report is needed. Michiel and I privately agreed to call
+   this "wrapup")
+* obtain a confirmation that this has been actioned
+* **double-check** that the RFP database correctly matches the new
+  bugzilla status.
+
+PLEASE NOTE: YOU CANNOT ACTION THE ABOVE UNDER THE FOLLOWING CIRCUMSTANCES
+
+1. to make a change to the actual budgetary amounts of the
+   Grant Milestones, without written authorization from Bob
+   and Michiel. a DIFFERENT PROCEDURE is needed.
+   this is because NLnet had to go through a 3rd party Verification
+   Process with the European Union: changing the amounts without
+   consent is therefore tantamount to fraud.
+
+2. if there has been an RFP already submitted under a given Milestone,
+   it becomes NO LONGER POSSIBLE to change the JSON file in NLnet's
+   system because it is too complex.
+
+   there is one Grant in this complex situation: bug #690, the crypto
+   grant.  it is made much more complex because it *pre-dates* NLnet's
+   current RFP system, where RFPs were submitted by EMAIL and there
+   are manual records not fully integrated into the database.
+
+also note: as the addition of sub-tasks *requires a change to the MOU*
+it should NOT be taken lightly, i.e. should not be arbitrarily done
+one by one, but only in "batches".
+
+considerable care therefore has to be taken to ensure that NLnet are
+not overloaded, nor that the EU Auditor is given grounds to become
+"suspicious" because of a dozen or more alterations to the MOU.
 and write your nickname (i.e. andrey etc.).
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